18. - Preliminary Conference

18.1 As soon as the Tribunal has received the file of the case from the Secretariat, the Tribunal convenes the Parties to the Preliminary Conference for the purpose of recording the items listed in art. 18.2 herebelow and organising and scheduling the subsequent proceeding.

18.2 At the Preliminary Conference the Tribunal draws up a document containing the following terms:

a) the full names and address of the Parties, their representatives and attorneys;

b) the addresses of the Parties to which notifications or communications arising in the course of the arbitration may validly be made;

c) the appointment, if deemed useful by the Tribunal, of a secretary of the Tribunal and the determination of the relevant tasks and fees;

d) the name and address of the Arbitrator/s;

e) the description of the facts relating to the dispute;

f) the description of the Parties' requests as to claims, counter-claims and relieves;

g) the arbitration seat and language/s;

h) particulars of the procedural rules and substantive rules of law to be applied;

i) any other useful particulars relevant to the case, including recording of the items indicated at arts. 18.3 and 18.4.

18.3 At the Preliminary Conference the Parties are represented by duly empowered attorneys whose powers are delivered to and verified by the Tribunal. Where the powers are deemed by the Tribunal not satisfactory for the requirements of the proceedings, the Tribunal instructs the concerned Party to issue new powers satisfying such requirements.

18.4 At the Preliminary Conference the Arbitrators and the Parties agree on the schedule of the proceedings, including in particular the terms for filing the detailed statement of claim accompanied by the supporting documents and the detailed answer with relevant supporting documents.

18.5 The document recording the Preliminary Conference is signed by the Arbitrator/s and the Parties or their representatives.