Guidelines for completion grants for doctoral research fellows employed by the Faculty of Law
These guidelines are under revision. New guidelines will apply to doctoral research fellows employed from 1 January 2008 and entail a reduction of the completion grant period to six months.
In the spring of 2005, the Faculty adopted the following scheme for completion grants:
PhD candidates who complete the programme within the nominal or approximately nominal time will receive an offer of a one-year teaching and completion grant. Such an offer will be made if the thesis has been submitted for adjudication no later than one month after the expiry of the initially stipulated PhD period. If the doctoral research fellow has been granted an extension in accordance with Section 1 of UiO’s guidelines for extension of appointments or if the duration of employment has been extended to compensate for unpaid leaves of absence during the employment period (though not in excess of a total of 12 months), the limit is extended accordingly. The same applies if the doctoral research fellow has worked reduced hours pursuant to Section 10-2 no. 1 of the Working Environment Act because of care for children or other immediate family members.
The grant will entail an extension of the total grant period of one year. The salary will be higher than that of doctoral research fellows during their original grant period, and will be somewhat lower than that of a postdoctor position. The completion grant scheme will be evaluated on an ongoing basis.
Background for the introduction of the scheme:
In 2002, the Research Council of Norway’s evaluation of Norwegian research training concluded that a large proportion of Norwegian doctoral candidates either fail to complete their projects or spend far more time than the nominal length of study on completing them, when compared to other disciplines as well as to equivalent disciplines in other Western countries. The doctoral research fellows at our Faculty are no exception, and the Faculty Board has therefore chosen this incentive model to reduce the time of completion for its PhD candidates and increase the number of completed doctoral degrees produced at the Faculty. The intention of the scheme is that the completion grant be used as an instrument for further qualification, with a view to increasing the breadth of the PhD candidates’ competence.
The scheme functions as follows:
- All doctoral research fellows who submit their thesis for adjudication within the nominal or approximately nominal time will receive an offer of a completion grant with a duration of 12 months*. Such an offer will be made if the thesis has been submitted for adjudication no later than one month after the expiry of the initially stipulated grant period.
* Doctoral research fellows employed from 1 January 2008 will receive an offer of a completion grant with a duration of six months.
- The scheme encompasses all doctoral research fellows in the PhD programme at the Faculty of Law for whom the Faculty is responsible as employer.
- The scheme does not apply to candidates for the dr. philos. degree.
- If the doctoral research fellow has been granted an extension in accordance with Section 1 of UiO’s guidelines for extension (long-term sickness absence, maternity leave, leave of absence or other welfare leave) or if the duration of employment has been extended to compensate for unpaid leaves of absence during the employment period (though not in excess of a total of 12 months), the limit is extended accordingly. The same applies if the doctoral research fellow has worked reduced hours pursuant to Section 10-2 no. 4 of the Working Environment Act because of care for children or other immediate family members. The limit is not extended in the case of sickness or other absence lasting less than two weeks. The limit can be extended on application in the case of brief, frequent periods of sickness absence that have occurred over a prolonged period and thus have caused a material loss of research time. Such sickness must be documented by a medical certificate.
- When applying for leave of absence, doctoral research fellows are responsible for clarifying whether this will preclude the opportunity for receiving a completion grant from the Faculty.
- The completion grant is provided for a period of 12 months, and as a main rule extensions will not be granted during this period, with the exception of statutory leaves of absence, which give grounds for extension in the same way as for doctoral research fellows. Cf. Guidelines concerning appointment to post doctoral and research posts at UiO point 14.
- Those who wish to apply for a completion grant and believe they will be able to submit their thesis within the stipulated time frame must notify their department, represented by the Head of Department, as soon as possible in writing and no later than three months prior to the planned submission of the thesis. The heads of department are obligated to keep themselves informed about the progress of their doctoral research fellows, with a view to including the recipients of a completion grant in their plans. The departments must notify the Faculty’s administration about persons who qualify for and wish to apply for a completion grant without delay once they have received such notification themselves.
- As a main rule, recipients of the grant shall undertake teaching and examination duties equal to at least 50% of the position and undertake the basic pedagogical training programme for university teaching staff. Uniped’s courses start at the beginning of each semester. See Academic Development Unit (FUP) and their course web.The doctoral research fellows must fill in the enrolment form, but it is the department administration that shall submit the enrolment form, accompanied by a notification to the fact that the doctoral research fellow is covered by the completion grant scheme. Doctoral research fellows with a completion grant are given first priority by the Faculty. The enrolment must be sent as early as possible and no later than three months before the planned date for submission of the thesis to: Courses in Teaching and Learning in Higher Education, PO Box 1092 Blindern, 0317 Oslo.
- The following are examples of other duties that may be included in the scheme:
- Attending courses as a guest student of another lecturer.
- Substitute teaching positions.
- Participation in grading work.
- Training courses in project management.
- Training courses in leadership.
- Preparation of teaching plans and other relevant academic project work.
- Preparation and implementation of evaluation schemes and performance of other tasks related to quality assurance.
- Participation in work related to planning and implementation of academic seminars and conferences.
- Participation in the design of relevant research projects and/or applications for external funding.
- Design of post-doc projects or other research projects.
- Academic work related to the doctoral thesis, e.g. writing an academic article.
- Popularization of the candidate’s own research or other dissemination efforts.
Affiliating the doctoral research fellows to academically relevant work in other units may also be considered.
- The content of each individual completion grant is to be agreed with the Head of Department and approved by the Dean. Herein, account must be taken of the competence-building measures that each department may offer, as well as of measures that are especially relevant for the candidate. Normally, the main part of the work shall be linked to tasks that enhance the doctoral research fellow’s educational competence. When the grant period is completed, the Head of Department shall provide confirmation of the competence-building measures that the candidate has completed.
- The Faculty presumes that the work will be of a nature that earns merit and is academically relevant, and a written agreement on the content of the required duties must be entered into at the start of the grant period. This agreement shall be submitted to the Dean for approval.
- As a rule, grant recipients shall assume the position immediately after submission of their thesis.
- The scheme is financed in its entirety by the Faculty.