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Information for the adjudication committee

As a member of an adjudication committee, you must determine whether the PhD thesis is worthy of public defence for the degree of PhD. Here is information about the work involved in being a member of an adjudication committee.

Important dates

  • Make a recommendation: You have a three-month deadline to submit your recommendation. The appointment letter states the exact date.

  • Public defence: The public defence will take place about two months after the recommendation has been approved by the faculty.

  • Recommendation when adjudicating a revised thesis: You have two months to submit a final recommendation after the candidate has delivered a revised thesis.

Composition of the committee

The committee consists of three people: the first and the second opponents, and the committee chair, who performs the committee's administrative work.The composition of the adjudication committee must normally take the following factors into consideration:

  • both genders are represented

  • at least one of the members is not affiliated with the University of Oslo

  • at least one of the members is not affiliated with a Norwegian university

  • all members hold a doctoral degree or an equivalent academic qualification

The committee members must sign a declaration of impartiality: after the committee has been appointed, there must not be any contact between the supervisors and the committee about the candidate or the candidate's work until after the PhD examination.

The candidate and the committee must not have any contact until the trial lecture and the public defence.

Opponents

You will discuss general matters regarding the field of research, issues of a more special nature, form and methodological questions, and discuss the findings of the thesis.

You must agree amongst yourselves how to divide the tasks.
As the first opponent, you will present the thesis, unless the candidate wants to do this. You have a maximum of 15 minutes at your disposal.
As the first opponent, you have approximately 90 minutes (105 maximum) to question the candidate during the public defence.
As the second opponent, you have 60 minutes to question the candidate during the public defence.

Committee chair

The committee chair is usually an employee of the faculty. You are responsible for initiating the opponents’ adjudication work. The committee must submit a proposed date for the trial lecture and public defence as soon as possible after it has received the thesis. The proposal is not binding on the part of the faculty until the Dean has approved the date.

You will coordinate the work, liaise between the committee and the faculty, and assemble and submit the final recommendation.

Adjudication of the thesis

The recommendation is your written adjudication of the thesis. You have three months to submit a recommendation. The appointment letter states the deadline by which the faculty must receive the recommendation.

Positive recommendation

If the recommendation is positive, you must enclose the following information with the recommendation:

  • the names of the first and the second opponents

  • the topic of the trial lecture

The recommendation must be signed by every member of the committee. The committee chair will send it to the Faculty Officer by e-mail.

Revision

You can recommend that the candidate revises the thesis without this being considered rejection. You can only recommend this if the thesis is worthy of defence but you want the candidate to make certain adjustments in order to achieve a better result. See section 14.2 of the PhD Regulations.

Revision cannot require more than six months' work. If you recommend revision, you must provide a detailed overview of the specific material the candidate must rework.

When the candidate submits a revised thesis, you will have two months to submit a final recommendation.

Rejection

If you believe that the thesis does not meet the requirements for public defence, you must reject it.

The candidate cannot submit a new thesis until six months have passed since notification of the rejection.

Trial lecture and public defence

The candidate will be ready for the trial lecture and public defence when the Dean has approved the thesis.

You will attend and adjudicate the trial lecture and the public defence.

You will later sign a record stating whether the trial lecture and public defence have been approved.

The trial lecture

You will set the topic of the trial lecture.

The PhD candidate will be notified of the title of the trial lecture 10 working days in advance.

The trial lecture will last for 45 minutes.

Travel and fees

The faculty can help book travel and hotel accommodation. Other expenses associated with the public defence will be refunded after it has been held. You will also receive your fee afterwards.

 

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Published Apr. 22, 2015 8:22 AM - Last modified Dec. 7, 2017 1:52 PM