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Extensions and leaves of absence

All candidates must have a valid admission agreement for the duration of the PhD programme. External candidates must also apply for an extension if completion is expected to take longer than originally anticipated.

Statutory leave of absence

Statutory leave of absence covers illness and giving birth, and automatically entitles the candidate to an extension of the PhD programme. Candidates must, however, provide the faculty with confirmation of the reason for leave, either from NAV, the employer or another relevant body, stipulating the length of leave.

Confirmation of statutory leave of absence must either be sent by e-mail or ordinary post to the PhD Coordinator at the faculty.

Other extensions – how to apply

As a PhD candidate, you have the opportunity to study for a PhD on a part-time basis. However, you are required to spend at least 50% of your working hours on the doctoral work. This means that a PhD agreement for an externally-funded PhD candidate can be valid for a period of 3–6 years. This is agreed upon admission.

If you do not envisage completing your doctoral work within the timeframe specified in the PhD agreement, you must apply to the faculty for an extension.

The maximum admission period for a PhD programme is eight years. This does not include any leave due to illness or other statutory leave.

Applications for extension should be submitted at least three months before the end of the admission period.

Applications should be sent to the faculty either by e-mail or ordinary post. The letter should explain the reason for the application and set out a completion plan.

The application must include the following enclosures:

  • Confirmation of funding for the period covered by the proposed extension.

  • Confirmation from the supervisor that the candidate’s schedule and tentative submission date are realistic.

Published Jan. 28, 2016 11:33 AM - Last modified Jan. 28, 2016 11:33 AM