Detailed regulations for the Faculty of Law

Norwegian version

For employees of the Faculty of Law

Instructions for examinations and grading
 

Chapter 1 Postponed start of studies, study leave and extended study progression

Section 1-1 General

  1. The deadline for applications for postponed start of studies, study leave or extended study progression is 1 February for the spring term and 1 September for the autumn term.
  2. The Faculty’s form must be used for applications for leave of absence.

Section 1-2 Postponed start of studies

A student who has received an offer of admission to a study programme at the Faculty of Law may apply for postponement of the start of studies for up to two terms on the basis of:

  1. Military or civilian national service
  2. Birth/adoption
  3. Long-term illness
  4. Other exceptional circumstances

Applications must be supported by documentation.

A granted postponed start of studies means that the student is given the opportunity to start the programme at the next ordinary start of studies.

Section 1-3 Study leave

  1. Only students who have been registered as a student on a study programme at the Faculty of Law for at least one term may apply for study leave.
  2. The following applies to all study programmes, with the exception of English-language Master programmes of 1,5 to 2 years' duration; study leave can be granted for up to two terms without any special reason being given. Students who have been granted such study leave may not be given further study leave until 120 study credits have been earned, unless there are special conditions which justify the need for further leave. Such circumstances must be supported by documentation.
  3. The following applies to English-language Master programmes of 1,5 to 2 years' duration; Study leave may be granted in the event of exceptional circumstances that justify the need for such study leave. Such circumstances must be supported by documentation.
  4. Students on maternity/paternity leave may choose to register themselves for a term, pay the term fee and take subjects during the period they are on study leave. Such study leave may only be granted if documentation has been submitted of the student's own pregnancy or that of the student’s partner.

Section 1-4 Extended study progression (part-time studies)

Students with special needs may apply for reduced requirements for study progression over and above that which follows from Section 7.1.6 of the Regulations governing studies and examinations at the University of Oslo. Such applications may only be approved in special cases. Applications must be supported by documentation.

Chapter 2 Examinations

Section 2-1 Examination day

  1. Candidates must have taken their places and brought everything that will be used during the examination to the examination desk before the examination papers are distributed. Candidates who report late for an examination will be given provisional access to the examination, but the chief invigilator must immediately contact the examination administration office.
  2. Valid identification must be brought to the examination desk.
  3. The following may be brought to the examination desk:
    a. Auxiliary materials which have been approved for the examination
    b. Packed lunch, drink, warm clothing, pen/pencil earplugs (not electronic) and such.
  4. Bags/folders will be checked before the candidate takes his or her seat. Everything that is not covered by no. 2 or 3 will be kept by the chief invigilator and may not be collected until after the examination has been concluded. Mobile telephones must be switched off and is not allowed at the examination desk or kept with the candidate.
  5. Auxiliary materials that are used during the examination must not be removed from the candidates’ desk until after the examination has been concluded.
    a. The following applies to the course JUR4000P only:
    All auxiliary materials shall remain on the examination desk until the exam answer has been submitted on the final examination day.
  6. The following applies to criminological, legal/sociological, administrative/informatics and legal/informatics courses (KRIM-, RSOS-, DRI-, FINF- and RINF-) only:
    During the examination, the examination supervisor, or the lecturer appointed by the examination supervisor, will come to the examination room in order to answer any questions from candidates concerning the understanding of the examination question paper (known as a “reassurance round”).
  7. Candidates who withdraw from the examination may not leave the room until one hour after the examination has started.
  8. For Digital examination it is not possible to print the exam answer during the exam. A copy of the exam answer will be sent to the candidates UiO-email shortly after the exam. Candidates may not collect a copy of their exam answer at a later date.
  9. In case of written examination with pen and paper:
    Writing implement which produces a legible carbon copy, e.g. a ballpoint pen must be brought to the examination desk. Up to 15 minutes extra will be given to enable the candidates to separate the original copy and the carbon copy. Candidates shall take one of the carbon copies with them when they leave the room for the day.

Section 2-2 Control of auxiliary materials allowed during examinations

  1. The time for attendance for an examination will be announced for each examination. Candidates who do not report to the examination room at the time for attendance risk that their auxiliary materials will not be controlled, and therefore not permitted to take to the examination desk.
  2. No written or printed material other than that included in the list of auxiliary materials may be taken to the examination desk.
  3. Candidates are personally responsible for ensuring that auxiliary materials and such that are on or near the examination desk when the auxiliary materials are controlled, are permitted.
  4. Confiscated auxiliary materials: 
    a. A list of confiscated auxiliary materials will be fastened at the door of the examination room immediately after the control of the auxiliary materials has been completed. Any complaints concerning confiscations must be submitted in writing and handed to the examination invigilator. The student representative will take the complaints and the confiscated auxiliary materials to the examination administration office.
    b. The following applies for the course JUR4000P only:
    A list of confiscated auxiliary materials will be fastened at the door on the morning of the second examination day. Any complaints concerning confiscations must be submitted in writing and handed to the examination invigilator. The student representative will take the complaint and the confiscated auxiliary materials to the examination administration office.
  5. The following applies to criminological, legal/sociological, administrative/informatics and legal/informatics courses (KRIM-, RSOS-, DRI-, FINF- and RINF- ) only:
    Auxiliary materials will be controlled immediately before or during the examination, unless stated otherwise on the semester webpage.

Section 2-3 Legitimate absence

  1. Medical certificates and other documentation must be post-marked or submitted no later than three days after the last missed examination day.
  2. Reasons for legitimate absence:
    a. Illness.  The certificate must explicitly state that the candidate was unable to sit through the examination on the day(s) concerned due to illness. The provisions applying to medical certificates shall also apply to certificates from dentists, psychologists and psychiatrists.
    b. Birth close to an examination.
    c. Military service, of which the candidate was unaware at the time of the deadline for withdrawal.
    d. Other circumstances outside the control of the candidate. However, see no. 3.
  3. The following are not deemed to constitute grounds for legitimate absence, even though they are outside the control of the candidate:
    a. Delays in traffic, including those on public transport, of less than one hour.
    b. Ignorance of the time and place of the examination.
    c. Sleeplessness, nervousness, etc., unless documented by a medical certificate or a certificate from a psychologist/psychiatrist.
  4. Regarding home examinations, it is a condition that it is documented that the illness or other hindrance as referred to above, lasted at least one sixth of the examination period. Shorter periods will not be accepted as legitimate absence.
  5. In the case of legitimate absence, the candidate may choose whether he or she wishes to be re-registered for a postponed examination, if such an examination is to be held, or to have the examination attempt annulled. The candidate may take the next ordinary examination in accordance with the candidate’s own wishes. The entire examination must then be re-taken.
  6. Annulment of an examination means that the attempt will not count in relation to the exemption rule.

Section 2-4 Terminated examinations

  1. On the examination day:
    a. If a candidate who is present in the examination room after distribution of the examination papers has commenced, but fails to submit an exam answer, he or she will be deemed to have terminated the examination.
    b. A terminated examination will count as an examination attempt in relation to the exemption rule.
    c. An application may be submitted for a terminated examination to be annulled. Such applications must be submitted by the rules in section 2-3.
    d. If an examination is terminated because of illness and such, the candidate will not have the right to be registered for a postponed examination if the candidate was present at the time the examination papers were distributed, even if the examination is annulled.
  2. The following applies to the course JUR4000P only:
    Between examination days and for the written examination only:
    If the candidate has submitted an examination answer paper for day 1 or day 2, but was legitimately absent on one of the days, the candidate will be given the opportunity to have the examination attempt annulled in its entirety.

Section 2-5 Postponed examinations

  1. A candidate who has been registered for an ordinary examination, and documents legitimate absence for the entire examination or for parts of the examination (cf. Section 2-3), will be given the opportunity to sit the examination as a postponed examination if such an examination is held.
  2. Only candidates referred to in (1) will be given the opportunity to sit a postponed examination. Other candidates will be referred to the next ordinary examination.
  3. For home examinations:
    If the candidate has submitted an exam answer for a home examination and has legitimate absence for an oral examination, the candidate will be given the opportunity to sit the oral examination as a postponed examination.
  4. For portfolio submissions and written examinations/oral examinations:
    If the candidate has submitted a portfolio examination but has legitimate absence for the written examination, the candidate will be given the opportunity to sit the written examination or oral examination as a postponed examination if such an examination is to be held. The candidate may attend for the next ordinary examination in accordance with the candidate’s own wishes. The entire examination must then be re-taken.

Chapter 3 Special examination arrangements

Section 3-1 General

  1. The deadline for applications for special examinations arrangements is February 1st for the spring term and September 1st for the autumn term.
  2. If a need for special examination arrangements arises after the application deadline, the application must be submitted without undue delay. In case of urgent need for special examination arrangements, the application must contain a medical certificate dated seven days before the examination day at the earliest.
  3. The necessary documentation must be enclosed with applications for special examination arrangements. The documentation must describe why such special examination arrangements are necessary, and ideally suggest how the need for such arrangements can be met.
  4. The Faculty of Law will as far as possible take the action that is necessary to enable candidates in need of special examination arrangements to sit the examination at the Faculty.

Section 3-2 The candidate’s  responsibilities

Candidates must submit the requests they believe they are entitled to have met based on the documentation. A medical certificate must generally be enclosed with each application. Exceptions may be made for chronic disorders. The medical certificate should state the type of dispensation arrangement required.

In consultation with the candidate and, where appropriate, the Tilretteleggingstjenesten (a service group for disabled students) the Faculty of Law will determine the initiatives that should be instigated.

Section 3-3 Anonymity

In connection with the grading of examination papers, the candidate’s anonymity will be retained wherever possible.

Section 3-4 Special measures

Accommodative steps related to exams, should consider all professional and formal demands that actual exam is subject to.

The Faculty will ensure that the candidate has been familiarized with the use of the support materials, including technical aids, writing aids, any interpreter for the deaf or other assistance that will be used during the examination in advance.

Chapter 4 Instructions for invigilators and student representatives

Section 4-1 Invigilators

  1. General information:
    a. People who have agreed to be on duty must attend in person. Inability to attend must be notified as early as possible. In the event of absence for reasons other than illness, a suitable substitute must be provided in consultation with the examination section.
    b. The duration of the examination will vary according to the type of examination concerned. Specific times will be given on the notification. Invigilators must arrive 30 minutes before the examination every day. They must report to the head invigilator who will direct them to their place. Invigilators must follow the instructions of the head invigilator.
  2. In the examination room
    a. The head invigilator has the overall responsibility for the room.
    b. The head invigilator is responsible for ensuring that the sealed envelopes containing the examination papers are not opened more than 15 minutes before the examination is due to start every day. An appropriate number of examination papers will be given to the invigilators, who must ensure that they are not visible to the candidates before the papers are distributed when the examination begins.  
    c. The invigilators must ensure that there is silence and order in the examination room. They must not converse with each other, read the candidates’ answers or eat in the examination room.  
    d. The head invigilator shall decide when invigilators may take a lunch break.
    e. The invigilators must ensure that candidates do not take with them anything other than what is permitted to have at the examination desk. Section 2-1 no. 2 and 3, subsection 1, sentences 2 and 3 prescribes what is permitted.  
    f. Invigilators must ensure that any reasonable requests given by the candidates are satisfied and that extra paper is distributed as necessary. When accompanying candidates outside for fresh air, discussion of examination questions or the subject is not permitted. Conversations between the candidate and persons other than the invigilator, including by telephone, are forbidden.
    g. Candidates who wish to make a toilet visit must be accompanied by an invigilator who will ensure that no bags etc. are taken into the toilet. The invigilator will choose the cubicle to be used by the candidate and checks it to ensure that no notes and such have been placed there. When the candidate leaves the cubicle, a similar check must be carried out.
  3. Evacuation plan and evacuation of the examination room.
    a. Head invigilators are required to draw up an evacuation plan for the examination room they are responsible for. The invigilation team must be informed about the evacuation procedures before the examination starts. Note that any emergency exits must be used during an evacuation. The examination plan must divide the candidates into clearly defined groups, and each invigilator will have responsibility for a small group.
    b. In the event of a fire alarm, the invigilation team is required to evacuate the premises immediately. Each invigilator is responsible for a group of candidates and leads this group out of the room, ensuring that the group remains silent and orderly. Candidates must refrain from talking amongst themselves during an evacuation so that the examination can continue if the room can be used again after a relatively short period of time.
  4. Student representative
    All examination rooms have a student representative. He/she is appointed by the student council at the Faculty of Law with the approval of the examination administration. If any dispute arises between a candidate and the invigilator/head invigilator, the student representative must be notified. Invigilators cannot answer questions from the candidates related to the examination question paper. In such a situation the head invigilator and the student representative must be contacted.
  5. Suspicion of cheating
    Any suspicion of cheating must be reported to the head invigilator and the student representative immediately. The head invigilator notifies the examination administration.
  6. Additional time
    Only the examination administration may grant the candidate additional time. When there is a query regarding additional time, the head invigilator has to contact the examination administration.
  7. Controls performed by invigilators in regard to digital examination:
    The candidates themselves deliver their exam answer digitally. Note that the candidate number, course code and date will be filled out automatically after delivery. After delivery the candidate must contact the head invigilator in order to sign for the answer paper submitted.
  8. In case of written examination with pen and paper:
    When a candidate indicates to the invigilator that he/she wishes to submit his/her answer paper, the invigilator must go to the candidate’s desk and check that all answer sheets include the required information. This applies to the rubrics for the examination, semester, year, examination question paper number, candidate number and number of pages. Regarding the examination question paper number, only one number must be given for each of the days even though there are several questions or sections in the examination paper. After this has been checked, the candidate must deliver his/her answer paper in person to the head invigilator. The invigilator must ensure that the candidate does not take any examination support material out of the room in contravention of the provisions of section 2-1 no. 5 a.

Section 4-2 Student representatives in the examination room

  1. Student representatives are appointed by JSU and approved by the examination administration.
  2. Student representatives shall arrive half an hour before the examination begins.
  3. On days where book control was carried out on the evening before, the student representative shall arrive one hour before the examination is due to start (this applies to the second examination day for the course JUR4000P).
  4. The student representative shall contact the chief invigilator in the room and be shown his or her place.
  5. If the student representative has been delegated tasks in a number of rooms, he or she must ensure that the chief invigilator(s) in the other room(s) is/are aware of where he or she is.
  6. The student representative reports to the head of the examination administration.
  7. Student representatives shall be subject to a confidentiality obligation with regard to the content of the examination paper until the end of the examination day the examination paper is given.
  8. Student representatives shall be required to assist the chief invigilator (or invigilator) when an examination candidate wishes to ask a question concerning the examination paper and regarding irregularities.
  9. Questions concerning the interpretation of the examination paper may not be answered.
  10. Student representatives should familiarize themselves with the rules concerning absence and postponed examinations in the examination regulations in order to be prepared for questions in connection with illness.
  11. A chief invigilator or assistant shall always be present when the student representative answers a query from an examination candidate.
  12. If a question is asked concerning a possible error in the examination question paper, the student representative shall immediately contact the examination administration.
  13. As regards complaints concerning conditions in the examination room, illness and such, the student representative shall contact the chief invigilator and ask him or her to contact the examination administration immediately. The examination administration will contact the examination supervisor if necessary.
  14. Student representatives are obliged to be present in the examination room throughout the duration of the examination (except during lunch breaks and necessary trips to the examination administration office).
  15. The chief invigilator shall be notified when the student representative has to leave the examination room.
  16. Student representatives shall otherwise comply by the same instructions as invigilators.

Chapter 5 Amendment authority

Section 5-1 Amendment authority

The Dean approves amendments to the Detailed regulations for the Faculty of Law.

Publisert 6. juli 2011 14:21 - Sist endret 25. apr. 2016 17:24